PT PMA · 4 min read
Bring company records, registration status, responsibilities and evidence into one usable handover.
Published by Komplia by JordanLegal
After incorporation, establish what has been completed, what remains open and who owns each next action. A company-document folder is useful, but an operational handover also needs a status summary, named contacts and a process for obtaining information before future filings.
The following checklist is a practical preparation framework. It does not certify that a company has every approval it needs or identify all obligations for a particular business.
Collect the company documents supplied at handover, registration information, the list of activities and locations, and the status of work that remains in progress. Ask the setup provider to distinguish delivered outputs from outstanding applications or dependencies.
For each item, record where the final document is stored and who can explain its status. If the record is incomplete, keep the gap visible. A screenshot of an application or a draft document should not silently become the team's proof of completion.
| Workstream to assess | Handover question |
|---|---|
| Business registration and approvals | What is complete, and what must still be checked before the intended activity? |
| Investment reporting | Which activities, locations and reporting periods need assessment? |
| Finance and tax coordination | Who maintains records and works with the company's tax adviser? |
| Employment and operational matters | Which planned hires or activities need further review? |
| Company records | Who stores documents and coordinates future changes? |
These are assessment prompts, not a claim that every item creates the same obligation for every company. The official investment/OSS framework is set out in Minister of Investment and Downstreaming/BKPM Regulation 5/2025. The business's actual facts must determine the applicable requirements.
A reminder is useful only when the underlying obligation, period and responsible person are correct. Ask the person preparing the calendar to record the source checked and any assumption that still needs confirmation. Do not copy another company's dates without checking that its circumstances match yours.
Set internal preparation dates separately from official deadlines. For example, a finance contact might need time to reconcile records before the person responsible for a filing can prepare a draft. The internal date is a coordination decision and should not be presented as a statutory deadline.
Designate an authorised company representative for account coordination. Keep credentials private. Agree how the team will review drafts, carry out the permitted submission steps and retain evidence of the resulting status.
For LKPM, OSS provides separate guides for construction/preparation and operational/commercial stages. Use the relevant current workflow after confirming the company's position.
If one defined report is the immediate need, consider LKPM reporting support. If the problem is recurring coordination, review ongoing company compliance. The scope should identify company inputs, exclusions, responsibilities and the reporting evidence to retain.
For the first conversation, send the company type, activities, location and the part of the handover that is unclear. Our Health Check preparation guide explains how to make that initial discussion useful.
Related service
Review the scope, inputs and next steps.
See the serviceWritten 2026-09-12. Rules change — if you are reading this long after that date, confirm before you act on it.